Service of Process Specialist

1 day, 10 hours ago
Full-time
Junior
Operations
Magna Legal Services

Magna Legal Services

Magna Legal Services provides comprehensive litigation support and consulting services to law firms, corporations, and governmental agencies across the nation, specializing in discovery services and jury consulting to enhance legal outcomes.

Specialized Consumer Services
251-1K
Founded 2007

Description

  • Communicate with clients and process servers about assignments, instructions, status updates, and questions.
  • Review service requests and supporting documents for completeness and accuracy.
  • Manage large batches of Secretary of State assignments from preparation through completion.
  • Prepare submissions, cover sheets, entity searches, eChecks, statutory fees, and related documentation.
  • Travel to and personally complete assignments at the New York Secretary of State’s Albany office during business hours.
  • Dispatch assignments to process servers based on availability, location, deadlines, and client requirements.
  • Monitor active assignments, follow up with process servers, and respond to client status inquiries.
  • Prepare proofs and affidavits of service and other legal documents using established procedures.
  • Maintain accurate records, update internal systems, and coordinate post-service mailings.
  • Identify missing information or issues, escalate when needed, and assist with related administrative duties.

Requirements

  • At least two years of relevant experience in attorney services, process serving, private investigations, records retrieval, a law firm, or a similar legal services environment.
  • Prior service of process experience is required.
  • Ability to travel to the New York Secretary of State’s Albany office as assignment volume and deadlines require.
  • Residence within reasonable driving distance of the Albany office.
  • Reliable transportation and compliance with applicable driving and insurance requirements.
  • Availability for in-person assignments during the Secretary of State’s regular business hours.
  • Familiarity with legal terminology, court documents, and service of process procedures.
  • Accurate typing speed of at least 50 words per minute.
  • Strong written and verbal communication, organizational, problem-solving, and follow-up skills.
  • Associate’s degree or higher preferred; experience at the Albany Secretary of State office is also preferred.

Interested in this position?

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