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Executive Assistant

1 month, 3 weeks ago
Venezuela
Full-time
Senior
Executive Assistant
Operations
Apply Now
Freelance Latin America

Freelance Latin America

Freelance Latin America connects businesses with skilled international remote workers in any industry. Maximize your business growth potential while keeping costs low by connecting with specialized bilingual freelancers through our remote staffing solu...

Professional Services
1-10
Founded 2017
View All Jobs 9

Description

  • Manage the CEO’s calendar, schedule meetings and appointments, and coordinate travel logistics (flights, accommodations, ground transportation).
  • Plan and coordinate annual one-on-one calls, maintain detailed records, and share actionable follow-ups.
  • Prepare meeting materials, reports, presentations, professional correspondence, agendas, minutes, and follow-up items.
  • Screen and direct calls and inquiries with discretion and represent the CEO across internal and external communications.
  • Manage expense reports, reimbursement processes, confidential files, and other sensitive records.
  • Support Account Managers by identifying client appointments, anniversaries, and key details to strengthen relationships and organize prospective client visits (Vancouver and nearby cities).
  • Grow the CEO’s LinkedIn network by sending daily connection invitations within platform limits and manage personalized LinkedIn outreach and messaging templates with marketing.
  • Assist with special projects including research, data analysis, report preparation, event planning/logistics, and researching products/services and regional events (British Columbia and Washington).
  • Oversee birthday and anniversary communications, schedule professional networking one-on-ones, and coordinate with the marketing team on networking initiatives.

Requirements

  • Proven experience as an Executive Assistant or similar role supporting C-level executives.
  • Fluency in English and Spanish (written and verbal) required.
  • Strong organizational, time-management, prioritization, and high attention to detail with ability to maintain confidentiality.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
  • Experience managing executive schedules, travel arrangements, expense reports, and logistics.
  • Enthusiasm for using AI tools to enhance productivity and workflows.
  • Ability to work independently, anticipate needs, take proactive initiative, and make sound decisions.
  • Strong problem-solving skills, adaptability, and comfort in a fast-paced, dynamic environment.
  • Solid understanding of LinkedIn and professional networking best practices (preferred).
  • Availability to work Monday–Friday, 10:00 AM to 7:00 PM VET (consistent presence during client-determined schedule); willingness to complete required training and meet KPIs.

Benefits

  • Competitive pay in US Dollars with biweekly payments.
  • Multiple payment methods available (Zelle, Face Bank, Binance).
  • Company-provided equipment: laptop, headset, mouse, and mouse pad.
  • Opportunities to work remotely as part of client teams with a defined schedule.
  • Birthday and work-anniversary celebrations and weekly recreation activities to foster a healthy work environment.
  • Alliances with brands that provide extra benefits to freelancers.
  • Work with respected business professionals and a team culture that values and encourages input.

Interested in this position?

Apply directly on the company website

Apply Now

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