Executive Assistant

1 month ago
Part-time
Mid Level
Operations
Freelance Latin America

Freelance Latin America

Freelance Latin America connects businesses with skilled international remote workers in any industry. Maximize your business growth potential while keeping costs low by connecting with specialized bilingual freelancers through our remote staffing solu...

Professional Services
1-10
Founded 2017

Description

  • Manage and organize the executive’s calendar, appointments, and meetings with high accuracy.
  • Maintain structured inbox management, flag priority emails, and ensure timely responses.
  • Provide daily morning and afternoon summaries highlighting urgent emails, reminders, and pending matters.
  • Act as the primary point of contact for internal and external stakeholders, screening calls, emails, and requests.
  • Prepare and edit correspondence, reports, presentations, and other business documents.
  • Coordinate travel arrangements, including flights, accommodations, and detailed itineraries.
  • Assist with project coordination by tracking progress, deadlines, and deliverables.
  • Plan and organize internal and external events, managing all logistics.
  • Handle confidential information with discretion and maintain strict data security standards.
  • Complete assigned ad-hoc tasks and manage in-city errands in Mérida, including pickup/delivery of supplies and shipment handling.

Requirements

  • Excellent written and verbal communication skills in English and Spanish.
  • Strong organizational and multitasking abilities with attention to detail and problem-solving skills.
  • Proven ability to manage executive inboxes and calendars with high accuracy.
  • Proficiency with Calendly and Google Workspace (G Suite).
  • Ability to handle sensitive and confidential information professionally.
  • High level of proactivity and follow-through without constant supervision.
  • Familiarity with local services and vendors in Mérida and ability to perform in-city tasks.
  • Availability during scheduled working hours with consistent reliability (95%+ availability target).
  • Commitment to a 10-hour weekly schedule: 2 hours each weekday (7:00 AM–8:00 AM and 1:00 PM–2:00 PM Vancouver, BC time).
  • Willingness to complete a practical assessment related to inbox management, scheduling, or task prioritization and to undergo required training/onboarding.

Benefits

  • Fully remote work environment (with local in-city responsibilities as required).
  • Stable, long-term collaboration with clear scope of responsibilities and structured workflows.
  • Training and onboarding support to learn client processes and tools.
  • Opportunity to work with international teams and exposure to modern tools and professional processes.
  • Supportive and collaborative work culture with opportunity for skill development and career growth.

Interested in this position?

Apply directly on the company website

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