🄄 Operations Specialist - Job Code: 1775843038393552

1Ā hour, 45Ā minutes ago
Part-time
Mid Level
Operations
Coconut VA

Coconut VA

Coconut VA: Premier virtual assistant service providing top talent for admin, operations, marketing, and sales. Streamline your business operations with our rigorous selection process and expert VAs.

Professional Services
11-50
Founded 2021

Description

  • Track order shipments and coordinate delivery updates with clients.
  • Manage purchase orders, including POs with 1-40 items and multiple split shipments.
  • Determine which purchase orders need invoicing after delivery.
  • Sort and organize records in QuickBooks for accurate bookkeeping.
  • Maintain operational files in Google Drive and hard drives.
  • Support daily back-end operations workflows and order management tasks.
  • Handle documentation and administrative coordination using Gmail and related tools.

Requirements

  • Experience with QuickBooks is required.
  • Experience with ClickUp is required.
  • Proficiency in Adobe Acrobat is required.
  • Experience in order management and invoicing is preferred.
  • Background in state or government contract work is a plus.
  • Experience handling purchase orders and shipment coordination is preferred.
  • Familiarity with QuickBooks, ClickUp, Adobe Acrobat, and Gmail is required.
  • Ability to work part-time, 20 hours per week.
  • Availability during 8 or 9am PST is required.
  • Resume must follow the Coconut VA Profile template and be submitted in English.
  • CEFR English proficiency rating must be provided.
  • A 1-minute introduction video link is required as part of the application.

Benefits

  • Competitive salary with a monthly rate of $750.
  • 13th month pay.
  • 12 days of paid time off.
  • 12 paid US holidays.
  • Maternity and paternity leave.
  • Comprehensive healthcare coverage.
  • Life insurance through the full-time HMO plan.
  • Mental health support and wellness resources.

Interested in this position?

Apply directly on the company website

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