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Seasonal Recruiting & Operations Coordinator

3 weeks ago
United States
Contract
Junior
Operations Specialist
Operations
Asana
Apply Now
Civitech

Civitech

Civitech is a company dedicated to powering a more equitable democracy by providing affordable and accessible civic tools to leaders at all levels. They specialize in developing technology infrastructure for political candidates, social causes, and loc...

Internet Software & Services
11-50
Founded 2019
View All Jobs 11

Description

  • Project manage the end-to-end seasonal recruitment lifecycle, serving as the primary point of contact for candidates and hiring managers.
  • Manage job postings, resume review workflows, interview logistics, scheduling, and candidate communications.
  • Ensure an empathetic, transparent, and prompt candidate experience throughout the hiring process.
  • Coordinate seasonal new hire onboarding, including offer letters, systems access, data entry, and training schedules.
  • Support offboarding at the end of the season, including asset retrieval and related process coordination.
  • Assist with daily Operations tasks, including candidate and vendor inquiries, onboarding requirements, and employment verifications.
  • Partner with the Operations team and CEO office on special projects as needed.
  • Maintain accurate records and high data integrity across HR and recruiting systems such as Lever, Greenhouse, Rippling, and Asana.

Requirements

  • 2+ years of experience coordinating high-volume recruitment cycles or supporting People/Operations functions.
  • Experience in a fast-paced or startup environment, preferred.
  • Strong organization and detail orientation, with the ability to manage multiple pipelines and scheduling across time zones.
  • Excellent written and verbal communication skills.
  • Ability to deliver a warm, professional candidate experience and collaborate effectively using Slack, Asana, and email.
  • Comfort navigating changing priorities in seasonal hiring while maintaining strict confidentiality of candidate and employee data.
  • Ability to quickly learn and manage technical systems for Operations and HR functions.
  • Previous experience using Greenhouse and Rippling, preferred.
  • Previous work in or exposure to the political, progressive, or civic technology space, preferred.
  • Must be legally authorized to work in the United States at the time of hire; Civitech does not sponsor or support employment-based visas or work authorization for this role.

Benefits

  • Remote-first work environment within Civitech’s approved 29-state footprint, with an office in Austin, TX.
  • Temporary fixed-term role expected to run through December 15, 2026, with potential for extension or conversion depending on business needs.
  • Opportunity to support a mission-driven public benefit corporation focused on a fairer, more equitable democracy.
  • Equal employment opportunity (EEO) commitment across protected characteristics.
  • E-Verify participation for U.S. work authorization verification after offer acceptance.

Interested in this position?

Apply directly on the company website

Apply Now

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