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Data Services Specialist (Production Associate)

2 days, 7 hours ago
South Africa
Full-time
Mid Level
Operations Specialist
Business Intelligence
Apply Now
Boldr

Boldr

Boldr specializes in building global teams through ethical talent outsourcing, connecting businesses with skilled professionals while prioritizing social sustainability and performance.

Professional Services
251-1K
Founded 2016
View All Jobs 14

Description

  • Receive and review order details from the Planning team, then send purchase orders to factories within SLA.
  • Confirm factory receipt of purchase orders and flag discrepancies to the Production Manager.
  • Identify missing information, process gaps, and operational risks, and help resolve them cross-functionally.
  • Submit proforma invoices to Accounting to initiate deposit payments and production kickoff.
  • Follow up with Accounting to confirm deposits are sent and received by the factory.
  • Receive final proforma invoices from factories and submit them promptly to Accounting so goods can be released for shipment.
  • Track UPC and master carton approvals to ensure markings are accurate and production or shipment is not delayed.
  • Monitor shipping setup with Freight Forwarders and confirm booking, approvals, and outstanding items are moving forward.
  • Escalate delays or blockers to the Production Manager when intervention is needed.
  • Collaborate with Planning, Accounting, factories, logistics partners, and global stakeholders to keep workflows moving without friction.

Requirements

  • 3+ years of experience in order management, operations coordination, or a related administrative role.
  • Strong organizational skills and high attention to detail, especially with financial documents, UPC data, and carton specifications.
  • Clear, professional written communication skills for internal and external follow-ups.
  • Proficiency in Excel or Google Sheets for tracking, data entry, and document management.
  • Comfort working with Accounting and Finance teams on payment workflows and invoice submission.
  • Experience with multi-step operational processes involving multiple stakeholders.
  • Strong follow-up discipline to resolve issues before they become blockers.
  • Experience collaborating with international teams, vendors, manufacturers, or external operational partners across multiple regions.
  • Familiarity with retail compliance, UPC setup, or GS1 standards is a plus.

Interested in this position?

Apply directly on the company website

Apply Now

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