Proposal Specialist, Sales Effectiveness

48 minutes ago
Full-time
Mid Level
Project and Program Management
Aya Healthcare

Aya Healthcare

Aya Healthcare is the largest healthcare staffing company in the U.S., offering travel nursing, allied staffing, and permanent placement services with a focus on excellence and innovation.

Professional Services
10K-50K

Description

  • Lead RFP shredding and create proposal project plans covering assignments, deadlines, compliance requirements, and escalation points.
  • Schedule and facilitate Blue, Pink, Green, Red, Maroon, and Gold Team reviews and governance checkpoints.
  • Monitor compliance, questions and answers, amendments, formatting, pricing alignment, and version control.
  • Escalate timeline, compliance, and stakeholder responsiveness risks to leadership.
  • Coordinate Legal and Executive feedback and manage final submission logistics.
  • Submit proposals before deadlines, retain submission proof, and maintain complete system-of-record documentation.
  • Lead internal debriefs, document lessons learned, and update proposal metadata for continuous improvement.
  • Champion proposal governance standards, gate reviews, and process adoption across cross-functional teams.

Requirements

  • 3–5 years of experience in proposal coordination, project management, capture management, or operations.
  • Experience managing cross-functional teams in deadline-driven environments.
  • Understanding of the full proposal lifecycle, from capture through debrief.
  • Familiarity with government and commercial procurement processes.
  • Knowledge of compliance requirements, documentation standards, submission protocols, pricing coordination, and rate analysis integration.
  • Experience with proposal and project management tools such as Responsive, Monday.com, or SharePoint.
  • Strong understanding of structured proposal methodologies such as APMP or Shipley preferred.
  • Ability to manage multiple concurrent proposals, complex timelines, and compressed deadlines.
  • Strong facilitation, collaboration, problem-solving, organization, and interpersonal skills.
  • Ability to adapt to evolving proposal processes, digital tools, and enterprise standards.

Benefits

  • Starting compensation of $83,000–$90,000 annually, or $39.90–$42.26 per hour.
  • Free premium medical, dental, vision, and life insurance.
  • Generous 401(k) match.
  • Unlimited DTO (discretionary time off) and paid sick leave.
  • Potential reimbursements and discretionary bonuses, depending on eligibility and role.
  • Daily virtual yoga, meditation, and boot camp classes.
  • Company-sponsored virtual events, happy hours, team-building activities, celebrations, and birthday treats.

Interested in this position?

Apply directly on the company website

Apply Now

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