Administrative Coordinator – Psychology Practise

1 day, 7 hours ago
Part-time
Mid Level
Operations
Assist World

Assist World

Assist World provides dedicated virtual assistant services, enabling businesses to streamline their operations and enhance productivity by matching clients with skilled virtual talent tailored to their specific needs.

IT Services

Description

  • Manage patient scheduling, appointments, and calendar coordination.
  • Coordinate multi-day treatment sessions, retreats, and other specialist care arrangements.
  • Communicate with patients, healthcare providers, and external partners through appropriate channels.
  • Manage patient correspondence, including drafting responses, summarizing emails, and following up on outstanding matters.
  • Maintain accurate, confidential patient records in the EMR/EHR system.
  • Coordinate administrative arrangements for the psychologist, including medical and wellness appointments.
  • Monitor incoming communications and escalate urgent patient requests to the psychologist promptly.
  • Improve administrative workflows, including automated calendar management and appointment confirmations.
  • Provide general administrative support to ensure efficient practice operations.
  • Handle sensitive patient information with discretion and professionalism.

Requirements

  • Previous healthcare administration experience, ideally in a psychology, psychiatry, mental health, or medical practice.
  • Experience using EMR/EHR systems and office software, including Google Workspace.
  • HIPAA certification or ability to complete certification before starting.
  • Strong understanding of patient confidentiality, data protection, professional boundaries, and privacy requirements.
  • Excellent written and verbal English communication skills.
  • Exceptional organization, attention to detail, and ability to manage competing priorities.
  • Ability to respond quickly and use sound judgment in urgent situations.
  • Proactive, adaptable, and able to work independently.
  • Availability to work US Eastern Time hours.
  • Experience supporting mental health professionals, complex-care patients, healthcare scheduling workflows, or automation tools is preferred.

Benefits

  • 100% remote work arrangement.
  • $50 birthday bonus.
  • $200 testimonial bonus.
  • No activity tracker requirement.

Interested in this position?

Apply directly on the company website

Apply Now

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