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Project Assistant, Employment & Economic Opportunity

2 hours, 47 minutes ago
United States
Full-time
Junior
Project Coordinator
Project and Program Management
Git
Apply Now
American Institutes for Research

American Institutes for Research

American Institutes for Research is a leading behavioral and social science research organization dedicated to using rigorous evidence to enhance everyday life and address critical societal issues across various fields, including education, health, and...

Professional Services
1K-5K
Founded 1946
View All Jobs 9

Description

  • Coordinate and support client service and technical assistance projects, including scheduling meetings and events, preparing materials, and tracking timelines and action items.
  • Communicate with clients and partners to provide updates, gather information, and respond to inquiries professionally and promptly.
  • Coordinate virtual meetings and work sessions by managing calendar invites, registrations, and day-of platform support.
  • Support the development, formatting, and distribution of project deliverables such as reports, presentations, and other materials.
  • Maintain and update project documentation, databases, and client records with accurate version control.
  • Collaborate with project team members to support timely completion of tasks and deliverables.
  • Assist with the development and refinement of project coordination and client service processes.
  • Provide administrative and operational support, including data entry, document preparation, filing, and records management.
  • Monitor project progress and support collection of client feedback to inform improvements.
  • Identify opportunities for innovative process improvements and better project management practices.

Requirements

  • Bachelor’s degree in Business Administration, Communications, or a related field.
  • 1–2 years of experience in project coordination or administrative support, preferably in a client services or customer-facing environment.
  • Experience communicating with clients or stakeholders in a professional setting.
  • Experience using AI tools to synthesize information, draft content, analyze data, or improve efficiency in day-to-day work.
  • Ability to apply sound judgment when interpreting AI-generated outputs.
  • Strong organizational and time management skills with the ability to prioritize multiple tasks and deadlines.
  • Strong attention to detail and a commitment to producing accurate, high-quality work.
  • Service mindset with a proactive, solution-oriented approach.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Ability to work both independently and collaboratively in a virtual team environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Teams is required.
  • Experience with Airtable is preferred but not required.
  • Experience with project management software is preferred but not required.
  • Applicants must be currently authorized to work in the U.S. on a full-time basis.
  • Employment-based visa sponsorship, including H-1B sponsorship, is not available.
  • Availability to participate in meetings across all continental U.S. time zones.
  • Depending on project work, qualified candidates may need to meet certain residency requirements.

Benefits

  • Remote work is available within the United States, or employees may work from a U.S. office location.
  • Annual salary range of $27–$36 per hour.
  • AIR’s Total Rewards Program is designed to reward staff competitively.
  • Salary offers are based on internal equity and external market competitiveness.
  • Reasonable accommodation support is available during the employment process.

Interested in this position?

Apply directly on the company website

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