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Production Coordinator

23 hours, 32 minutes ago
South Africa
Full-time
Mid Level
Project Coordinator
Project and Program Management
ClickUp
Apply Now
Pavago

Pavago

Pavago specializes in connecting small and medium-sized businesses with skilled offshore talent from Pakistan and Latin America, offering a streamlined recruitment process that enables the hiring, onboarding, and payment of remote employees at signific...

IT Services
Founded 2023
View All Jobs 85

Description

  • Monitor recording calendars, scheduling changes, cancellations, and reschedules.
  • Verify recording details and ensure hosts and producers receive accurate information.
  • Maintain production trackers, records, checklists, documentation, and outstanding-task visibility.
  • Track episode questions, recording materials, required information, and confirmations.
  • Follow up with internal teams on missing information, unanswered requests, and unresolved administrative tasks.
  • Identify incomplete preparations, scheduling conflicts, and potential disruptions, and communicate risks early.
  • Coordinate information among Production, Client Success, Content, and other internal teams.
  • Keep the Director of Production informed of priorities, outstanding items, and potential issues.
  • Resolve routine issues independently and escalate matters when appropriate.
  • Maintain and improve production procedures, administrative workflows, tracking systems, and documentation.

Requirements

  • Experience in administrative coordination, executive support, project coordination, production assistance, or a comparable role.
  • Exceptional organizational skills and attention to detail.
  • Excellent written and spoken English communication skills.
  • Strong time-management skills and ability to prioritize competing requests.
  • Experience using shared calendars, spreadsheets, project management software, and online collaboration tools.
  • Ability to work independently and manage responsibilities in a remote environment during U.S. business hours.
  • Sound judgment, discretion, accountability, accuracy, and strong follow-through.
  • Ability to learn new tools quickly and adapt to evolving processes.
  • Experience in podcasting, media production, creative agencies, or other deadline-driven service businesses (preferred).
  • Familiarity with ClickUp, Calendly, Google Workspace, Riverside, or similar platforms (preferred).

Benefits

  • Full-time remote role.
  • Work aligned with U.S. business hours.

Interested in this position?

Apply directly on the company website

Apply Now

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