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US Healthcare Procurement & Vendor Coordinator - Remote (EST)

1 month, 1 week ago
South Africa
Full-time
Junior
Operations Specialist
Operations
Apply Now
ISTA Solutions

ISTA Solutions

ISTA Solutions is a one-stop outsourcing company that provides quality and cost-efficient services and solutions. They offer tailor-made workflow solutions, skilled agents dedicated to clients, global resources for comprehensive support, and a focus on...

Professional Services
251-1K
Founded 2015
View All Jobs

Description

  • Capture, review, and process purchase requests in internal procurement systems.
  • Verify orders for budget alignment and required approvals prior to processing.
  • Coordinate with vendors and healthcare facilities on order status, deliveries, and timelines.
  • Follow up on back orders and assist with sourcing approved non-catalogue items.
  • Track rental and equipment items and ensure timely returns.
  • Process supplier invoices and accurately match them to purchase orders.
  • Investigate invoice or order discrepancies and escalate issues where required.
  • Maintain accurate records and documentation in line with internal procedures and compliance standards.
  • Manage day-to-day purchasing and procurement workflows to ensure compliance and timeliness.

Requirements

  • Previous experience in procurement administration, purchasing, order processing, or a similar operational role.
  • Strong attention to detail and ability to follow structured processes and approval workflows.
  • Comfortable managing purchase orders, supplier invoices, and internal approval systems.
  • Proficient in Microsoft Office, specifically Excel and Outlook.
  • Clear and professional communication with internal teams and external vendors.
  • Experience in healthcare, finance, or other compliance-driven environments (advantageous).
  • Highly reliable, organised, and self-motivated, able to manage multiple priorities independently in a remote setting.
  • Availability to work Monday–Friday, 9:00 AM–6:00 PM EST (4:00 PM–1:00 AM SAST) and to work both South African and U.S. public holidays as required.
  • Fixed fibre internet connection with minimum 25 Mbps upload & download and wired Ethernet, plus a reliable power backup solution due to load shedding.

Benefits

  • Fully remote work environment.
  • Predictable Monday–Friday schedule (9:00 AM–6:00 PM EST).
  • Work on South African public holidays is compensated in accordance with the BCEA.
  • Opportunity to support U.S.-based healthcare teams within a fast-growing BPO.

Interested in this position?

Apply directly on the company website

Apply Now

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