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Programme Coordination & Stakeholder Intern

1 hour, 9 minutes ago
Anywhere, Mauritius, Rwanda
Internship
Entry Level
Project Coordinator
Project and Program Management
Asana
Apply Now
ALU

ALU

ALU is a global company providing turnkey solutions and custom products to diverse industries worldwide.

Specialty Retail
251-1K
Founded 1987
View All Jobs 23

Description

  • Own preparation for OPEX-led meetings, including monthly business reviews, grants portfolio reviews, and governance forums.
  • Update agendas, confirm attendance, distribute pre-reads, and set up meeting logistics at least 48 hours in advance.
  • Maintain recurring governance calendars and proactively flag scheduling conflicts or propose alternatives.
  • Coordinate senior stakeholder calendars for ad hoc sessions, workshops, and alignment calls.
  • Create structured meeting minutes within 24 hours, capturing decisions, owners, and deadlines.
  • Translate meeting outputs into Asana tasks, subtasks, owners, and deadlines in partnership with the Digital Systems Intern.
  • Maintain decision logs for ExCo and MBR decisions, including context and expected outcomes.
  • Lead post-session follow-up by sending action summaries, tracking completion, and escalating overdue items.
  • Track MBR report submissions and other outstanding commitments, maintaining compliance trackers and escalation paths.
  • Manage the OPEX team operating calendar, weekly check-ins, shared inbox, Slack routing, and follow-up communication.

Requirements

  • Currently completing or recently completed a degree in business administration, management, communications, project management, international relations, or a related field.
  • Experience coordinating events, managing schedules, or supporting senior stakeholders in a professional setting, including internships, student leadership, or equivalent.
  • Exceptionally strong writing skills for meeting minutes, emails, and follow-up notes.
  • Ability to manage multiple competing priorities without missing deadlines or details.
  • Proficiency with Google Calendar, Google Docs, Google Slides, Gmail, Slack, Google Sheets, and video conferencing tools such as Zoom and Google Meet.
  • Experience using Asana for task creation, project updates, and action tracking.
  • Experience reviewing, editing, and structuring AI-generated notes using AI notetaking tools.
  • Strong interpersonal skills and comfort engaging with senior stakeholders.
  • High emotional intelligence, discretion, and trustworthiness when handling sensitive information.
  • Proactive, self-managing, calm, and reliable approach to work.

Benefits

  • Remote internship with collaboration across Rwanda, Mauritius, and global functions.
  • Full-time internship role with a 6-month duration.
  • Exposure to senior leadership and live institutional challenges.
  • Opportunity to work on real operational work with real impact.
  • Support and development from the team’s Director.
  • Portfolio of tangible work and a stronger set of professional skills by the end of the internship.

Interested in this position?

Apply directly on the company website

Apply Now

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